Submit cover letter, resume and five professional references to Bill Cousins, Interim Village Administrator, via email (firstname.lastname@example.org) or U. S. mail (218 N. Michigan Ave., Shelby, MI 49455). The Village of Shelby is an Equal Opportunity Employer.
SALARY - $65,000 - $70,000 DOQ
Situated in a safe and quiet community a short drive from Lake Michigan, Shelby is seeking a dynamic administrator who will thrive in a small-town environment with agricultural roots, a low cost-of-living and a high quality of life.
Shelby is conveniently located within a 30-minute drive of both Muskegon (South) and Ludington (North). Downtown Grand Rapids is about one-hour drive away. The Oceana County Seat is six miles north of Shelby in the city of Hart.
The Village of Shelby is a safe, family-friendly community with historic an excellent K-12 public school system serving the area. Mercy Health operates a 24-hour medical facility including a full-service emergency department.
The Village of Shelby is a full-service, council-manager village with 2,256 residents (2017) a classic downtown which hosts parades and an annual festival each year. The Village operates a municipal water and sewer system. Public Safety services are provided by the Police Department and the Shelby Township Fire Department. The 2020-21 General Fund Budget of $568,262 and a Total Funds Budget of $2 Million support nine full and six part-time employees who are engaged in providing quality municipal services to the public. The Shelby General Fund currently has a fund balance that is 30% of the General Fund Expenditures.
To continue moving the Village forward, its elected officials are looking for an approachable, outgoing and committed leader as its next Village Administrator. The starting salary range for the position will be $65,000 to $70,000 depending on qualifications and experience,
The residents of Shelby appreciate the small town, rural feel of their community knowing that the “bright lights” of urban areas are less than an hour drive for entertainment, education, cultural and work opportunities. When air travel is desired, area residents have two major airports (Muskegon and Grand Rapids) within easy driving distance.
Since being founded in the mid-1800’s Shelby has played an important part in the growth of West Michigan. The Shelby Hotel and U.S. Post Office opened in 1864. Rail service was established through Shelby in 1872. The first meeting of the Shelby Village Council was in 1885. The current recreation area next to the Shelby High School was used as a prisoner of war camp for captured Germans in 1944. The 500 men camped there for about six months but made many positive improvements to the area. After WWII, a few of the former prisoners immigrated to West Michigan.
The area offers an abundance of opportunities for recreation including Lake Michigan and inland lakes and rivers for boating, swimming, kayaking, canoeing along with parks, trails, golf courses and state gaming areas. The Hart-Montague Rail Trail State Park passes through Shelby providing bicycling (currently an estimated 75,000 bicyclists pass through the Village each year) and snowmobile activities providing scenic landscapes while traveling to neighboring communities.
In addition to being a low-crime, safe community, Shelby offers many amenities that enhance the quality of life for its residents. The Village is home to the Shelby Area District Library, Historic Getty Park and several other unique parks that are available for Shelby residents and visitors to enjoy. Getty Park is adjacent to the School athletic fields the contain ballfields, tennis court, basketball hoops, soccer field and a pavilion.
The Shelby Public School System provides a quality education experience for its 1,200 students in the Shelby Area. Nearby Muskegon Community College (MCC) offers over 75 associate degree and certification programs to area residents in addition to preparing students to move on to four-year college and university degree programs. MCC combines state-of-the-art facilities and technology with its highly qualified instructors, small class sizes and affordable tuition to meet the educational needs of its community. MCC has a vibrant online course presence.
The Village has a classic “downtown” business district with several businesses and restaurants including the Brown Bear Restaurant, recently named as an MLive’s Top Ten Burgers (July 30, 2020) in Michigan!
Shelby operates with a traditional council/manager form of local government where all department directors are hired by and report to the Village Administrator. Six non-partisan, at-large Council members serve alternating four-year terms with elections held in even years. The Village President is elected separately and serves for a two-year term. The Village President’s position and three Council seats will be up for election this November.
The Council appoints the Administrator, sets policy and direction, approves the budget and major expenditures while serving as the legislative authority through the approval of ordinances and major planning initiatives. An Interim Village Administrator is now in place and is expected to serve for until the end of November when the new administrator is appointed. Prior to the Interim Village Administrator being hired August 3, 2020, a full-time Village Administrator held the position for two years.
The Village provides a range of municipal services including police protection, water, sanitary sewer, storm sewer, streets, building maintenance, park and recreational facilities, and code enforcement. Fire protection is provided by Shelby Township. Refuse collection is provided by a private company, and Assessor duties are performed by a contracted third party. Oceana County provides building and related inspection services in the Village.
In addition to the Village Administrator, the administrative team includes the Police Chief, Public Works Director, Clerk/Treasurer, and an Administrative Assistant. An efficient staff of eight fulltime and seven regular part-time employees make up the municipal work force in Shelby. The Village offices are housed in the Downtown within doors of the US Post Office and Township Office.
Challenges and Opportunities
The incoming Village Administrator will find the following challenges and opportunities/goals awaiting their attention in Shelby, in no specific order:
The Ideal Candidate
The Village is seeking motivated and experienced local government administrators and will consider applicants qualified who possess the following knowledge and experience:
● Preferred: Bachelor’s Degree in Public Administration or a related field, or equivalent experience.
● With: Familiarity with public accounting, budgeting and personnel
● Plus: Experience attracting and retaining commercial business in the Downtown Business District
● And: Previous experience as a city manager, assistant city manager or department head
Any applicant who moves to the level of candidate will have highly developed collaborative and facilitation skills with a natural affinity for creating and maintaining successful relationships. Among the skills desired in a resume and letter of introduction are these:
● Good finance and budgeting skills
● Business development & Redevelopment Ready Certification experience
● Personnel management
● Planning and Placemaking
● Community liaison with service clubs and public
● Ability to prioritize and set goals
● Offers choices for action based on research and best practices
● Grant writing
● Technology skills for website management and social media information outlet
● Strong internal communicator with employees and elected officials
● Familiarity with water & wastewater systems
● Good office skills
The new village administrator will be a leader and a partner using her or his drive and dedication to move the Village and its government forward. She or he will ideally have the following character traits and personality:
● Multi-tasker, can wear multiple hats
● Follows thru
● Will have a presence in the community, involved
● Open minded
● Values small town environment and feels comfortable there
● Upbeat personality
● Strong communicator at all levels
● Common sense approach to problem solving
● Good people skills
DUE DATE: Applications are to be received in the Village Office by September 9, 2020.
The Village expects to have the review, interview and selection process completed and the new Administrator on board by the end of November, 2020.
Under the direction of the Village Administrator, plans, coordinates, develops and directs a complete program of police services to ensure the continuous enforcement of all laws and ordinances, and to protect the lives and property of the public and preserve peace within the Village. Establishes and administers departmental policies, procedures and regulations pertaining to police activities, department personnel and overall departmental administration.
Essential Duties and Job Functions:
An employee in this position may be called upon to do any or all of the following essential functions. These examples do not include all of the duties which the employee may be expected to perform. To perform this job successfully, an individual must be able to perform each essential function satisfactorily.
Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.
Requirements include the following:
Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee’s environment can range from an office setting to highly dangerous law enforcement situations. Physical demands, therefore, range from sitting in an office or vehicle to the significant physical exertion associated with apprehending suspected criminals. The employee is regularly required to communicate with others in person and on the telephone or radio and be mobile in an office setting. The employee is frequently required to use sight and manual dexterity to review and produce written and electronic records and is regularly required to travel to other locations.
While performing the duties of this job, the employee may be exposed to adverse weather conditions, extreme heat, high, precarious places, fumes or airborne particles, toxic or caustic chemicals, risk of electrical shock, explosives and other dangerous situations. The noise level in the work environment can range from quiet to very loud.
The Village of Shelby will offer a competitive compensation and benefit package, which will include a starting salary within the range of $53,000 to $58,000 depending on qualification and experience.
Qualified candidates should submit their resume, cover letter, and three professional references to:
Subject Line: Chief of Police
Village of Shelby, 218 N. Michigan Ave., Shelby, MI 49455
Attn: Village Administrator
Applications will be received until Friday, August 28, 2020.
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